Election Guide

2021 83 United Board of Directors Elections


Unfortunately, with COVID-19 still lingering we have all had to adapt and change how we are doing things, and this year’s AGM and 83 United Board of Directors elections are no different.  The election committee has decided that nominations and the election will be held online.  Nominations will open on November 28, 2020, with the election being held by an online (or email) vote on December 12, 2020.

This election will be for the following 3 offices: President (2 year term),  Secretary (2 year term) and two “At Large” member (1 year term). The new board has the authority to appoint a non-voting member to act as Parliamentarian.

Interested in running? Click here for nominations!

Candidate nominations can be submitted via the Wufoo form found here. This form will become available on November 28 at 12:01 A.M.

Alternatively, you can email election committee chair Rebecca Ames at 83UnitedElections@gmail.com

With your application email, please include the following:

  • Name
  • The position running for
  • Your bio
  • A picture of yourself

Candidate registration closes on December 5, 2020 at 11:59 p.m.

Online absentee voting will be made available to those who cannot attend the event.

Questions? Email the Election Committee at: 83UnitedElections@gmail.com

The 2020 83 United Election Committee is:

  • Rebecca Ames – Chair
  • Angela Chartier
  • Bonnie Duran

Important Dates

  • November 28 at 12:01 AM – Nominations open.
  • December 5 at 11:59 PM – Candidate biographies must be submitted and nominations close.
  • December 8 – All candidate information will be posted on the 83 United website. Ballot information is distributed to members electronically.
  • December 11 – Absentee ballot submission deadline.
  • December 12 – Annual General Meeting and election, take place. Ballots counted and winners announced.
  • December 27 – Results are certified.
  • January 1, 2021 – New board assumes office.

Voting Eligibility

  • Member in good standing as of date of election

Candidate Eligibility

  • Member in good standing as of close of nomination period
  • Members of election committee are NOT ELIGIBLE
  • Candidates for president must have at least one year of prior board experience

The President shall be the chief executive officer of the Corporation, subject to the control of the Board of Directors. The President shall have general supervision, direction, and control of the business and officers of the Corporation; shall have the general powers and duties of management usually vested in the office of the President of a corporation; shall have such other powers and duties as may be prescribed by the Board of Directors or the Bylaws; and shall be ex officio a member of all standing committees, including the Board of Directors, if any. In addition, the President shall preside at all meetings of the Members and Board of Directors.

VICE PRESIDENT (Not up for nominations this election)
The primary role of The Vice President is to serve as the chief liaison between the non-profit and any external organizations. The Vice President serves as the primary, official communication channel between organization with the responsibility to defend the mandate bestowed upon them by 83 United ISA while acting in the best interest of the member they represent. The Vice President may appoint a proxy to conduct business deemed less of a priority by their mandate. However, all executive level business must be conducted by the Vice President.

The Vice President shall have such powers and perform such duties as from time to time may be prescribed by these Bylaws, the Board of Directors, or the President. In the absence or disability of the President, the Vice President shall perform all the duties of the President, pending action by the Board. While so acting, the Vice President shall have the powers of, and be subject to all the restrictions on, the President.

TREASURER (not up for nominations this election)
The Treasurer shall:

  1. Have charge and custody of, and be responsible for, all funds and securities of the Corporation, and deposit all funds in the name of the Corporation in those banks, trust companies, or other depositories as the Board of Directors select.
  2. Receive, and give receipt for, monies due and payable to the Corporation.
  3. Disburse or cause to be disbursed the funds of the Corporation as may be directed by the Board of Directors, taking proper vouchers for those disbursements.
  4. If required by the Board of Directors of the President, give to the Corporation a bond to assure the faithful performance of the duties of the Treasurer’s office and the restoration to the Corporation of all corporate books, papers, vouchers, money, and other property of whatever kind in the Treasurer’s possession or control, in case of the Treasurer’s death, resignation, retirement, or removal from office. Any such bond shall be in a sum satisfactory to the Board of Directors, with one or more individual securities or with a surety company satisfactory to the Board of Directors.
  5. In general, perform all the duties incident to the office of the Treasurer, and such other duties as from time to time may be assigned to the Treasurer by Article Six of these Bylaws, by these Bylaws generally, by the President, by the Board of Directors, or by law.

The Secretary shall:

  1. See that all notices are duly given as required by law, the Articles of Incorporation, or these Bylaws. In case of the absence or disability of the Secretary, or the Secretary’s refusal or neglect to act, notice may be given and served by an Assistant Secretary or by the President, Vice President, or Board of Directors.
  2. Be custodian of the minutes of the Corporation’s meeting, its Corporate Record Book, its other records, and any seal which it may adopt. When the Corporation exercises its right to use a seal, the Secretary shall see that the seal is embossed upon all documents authorized to be executed under seal in accordance with these Bylaws.
  3. Maintain, in the Corporate Record Book, a record of all Members of the Corporation, together with their current mailing addresses.
  4. In general, perform all duties incident to the office of Secretary, and such other duties as from time to time may be required by Article Six of these Bylaws, by these Bylaws generally, by the President, by the Board of Directors, or by law.

PARLEMENTARIAN (appointed by board)
The parliamentarian is a trustee to the organization and an expert in parliamentary procedure who should be available to assist the presiding officer during meetings. The position of Parliamentarian is appointed annually by the newly elected board by majority vote. The parliamentarian speaks to the assembly only when requested and may provide explanations or advice, but not rulings, which are always made by the presiding officer. It will be the responsibility of the parliamentarian to stay up to date on current affairs and dealings with the organization as well as hold a proficiency in the institutional history of the organization in order to make sound judgments based on the good of the organization. The Parliamentarian abstains in voting and holds the tiebreaker vote in the case of a stalemate. If such case arises, it is the responsibility to the Parliamentarian to vote in the best interest of the organization as a whole. The Parliamentarian is to always be available to the General Members of the organization as a nonbiased member of the Board and able to give advice as requested. The specific duties of the parliamentarian are:

1. Give advice to the President and members during meetings.

2. Inform the President of errors in parliamentary procedure if they affect the basic rights of members.

3. Give advice to members during times when there is not a meeting in process.

4. Serve as the Chair of the Board of Trustees

Officers of the ’83 United Independent Supporters Association serve specific functions to be determined by the board. These Officers will serve as ‘At Large’ Directors on the Board of Directors. Their duties are to assist the Board in various capacities that will be defined at the time of their election to the board. There is not a set number of Officers that may be elected, however the Board of Directors must remain: 1) a reasonable, manageable size; and, 2) an odd number must be maintained to prevent stalemate in the voting process. It is the duty of the President of the Board to meet with the Chair of the election committee to decide on the needed Officer position for the upcoming calendar year. These positions will be approved by a majority vote of the Board of Directors and filled during the annual election cycle. Officers will run for specific duties and not a general ‘At Large’ seat. Officers will have the same voting rights as the rest of the Board of Directors. Examples include, but are not limited to: Youth Programs Development and Support Coordinator, Community Outreach Coordinator, Sponsorship Coordinator, Membership Coordinator, and Webmaster. These positions are appointed by the board, and may be filled by board members or members in good standing.