Election Guide

2019 Board of Directors Elections

Your Voice. Your Group.

This election will be for the following 4 offices: President (2 year term), Vice President (1 year replacement term), Secretary (2 year term) and one “At Large” member (1 year term). The new board has the authority to appoint a non-voting member to act as Parliamentarian.

Sign Up to Run for An Office

Candidate registration closes on November 7, 2018 at 12:01 a.m.

The election for these offices will take place Friday, December 14, at the Annual General Meeting, in the meeting space of the Cyntergy building at 6:00 p.m. Online absentee voting will be made available to those who cannot attend the event.

Questions? Email the Election Committee at: roustaboutelections@gmail.com

The 2018 Roustabout Election Committee is:

  • Joshua Firor – Chair
  • Cody Bromley

Important Dates

  • October 13 – Nominations open.
  • November 1 at 12:01 am – Nominations close.
  • November 15 – All candidate information will be posted on the Tulsa Roustabouts website. Ballot information is distributed to members electronically.
  • December 13 – Absentee ballot submission deadline.
  • December 14 – Annual General Meeting and election, take place. Ballots counted and winners announced.
  • December 21 – Results are certified.
  • January 1, 2019 – New board assumes office.

Voting Eligibility

  • Member in good standing as of date of election

Candidate Eligibility

  • Member in good standing as of close of nomination period
  • Members of election committee are NOT ELIGIBLE
  • Candidates for president must have at least one year of prior board experience

The President shall be the chief executive officer of the Corporation, subject to the control of the Board of Directors. The President shall have general supervision, direction, and control of the business and officers of the Corporation; shall have the general powers and duties of management usually vested in the office of the President of a corporation; shall have such other powers and duties as may be prescribed by the Board of Directors or the Bylaws; and shall be ex officio a member of all standing committees, including the Board of Directors, if any. In addition, the President shall preside at all meetings of the Members and Board of Directors.

The Vice President shall have such powers and perform such duties as from time to time may be prescribed by these Bylaws, the Board of Directors, or the President. In the absence or disability of the President, the Vice President shall perform all the duties of the President, pending action by the Board. While so acting, the Vice President shall have the powers of, and be subject to all the restrictions on, the President.

TREASURER (not up for nominations this election)
The Treasurer shall:

  1. Have charge and custody of, and be responsible for, all funds and securities of the Corporation, and deposit all funds in the name of the Corporation in those banks, trust companies, or other depositories as the Board of Directors select.
  2. Receive, and give receipt for, monies due and payable to the Corporation.
  3. Disburse or cause to be disbursed the funds of the Corporation as may be directed by the Board of Directors, taking proper vouchers for those disbursements.
  4. If required by the Board of Directors of the President, give to the Corporation a bond to assure the faithful performance of the duties of the Treasurer’s office and the restoration to the Corporation of all corporate books, papers, vouchers, money, and other property of whatever kind in the Treasurer’s possession or control, in case of the Treasurer’s death, resignation, retirement, or removal from office. Any such bond shall be in a sum satisfactory to the Board of Directors, with one or more individual securities or with a surety company satisfactory to the Board of Directors.
  5. In general, perform all the duties incident to the office of the Treasurer, and such other duties as from time to time may be assigned to the Treasurer by Article Six of these Bylaws, by these Bylaws generally, by the President, by the Board of Directors, or by law.

The Secretary shall:

  1. See that all notices are duly given as required by law, the Articles of Incorporation, or these Bylaws. In case of the absence or disability of the Secretary, or the Secretary’s refusal or neglect to act, notice may be given and served by an Assistant Secretary or by the President, Vice President, or Board of Directors.
  2. Be custodian of the minutes of the Corporation’s meeting, its Corporate Record Book, its other records, and any seal which it may adopt. When the Corporation exercises its right to use a seal, the Secretary shall see that the seal is embossed upon all documents authorized to be executed under seal in accordance with these Bylaws.
  3. Maintain, in the Corporate Record Book, a record of all Members of the Corporation, together with their current mailing addresses.
  4. In general, perform all duties incident to the office of Secretary, and such other duties as from time to time may be required by Article Six of these Bylaws, by these Bylaws generally, by the President, by the Board of Directors, or by law.

Officers of the ’83 United Independent Supporters Association serve specific functions to be determined by the board. These Officers will serve as ‘At Large’ Directors on the Board of Directors. Their duties are to assist the Board in various capacities that will be defined at the time of their election to the board. There is not a set number of Officers that may be elected, however the Board of Directors must remain: 1) a reasonable, manageable size; and, 2) an odd number must be maintained to prevent stalemate in the voting process. It is the duty of the President of the Board to meet with the Chair of the election committee to decide on the needed Officer position for the upcoming calendar year. These positions will be approved by a majority vote of the Board of Directors and filled during the annual election cycle. Officers will run for specific duties and not a general ‘At Large’ seat. Officers will have the same voting rights as the rest of the Board of Directors. Examples include, but are not limited to: Youth Programs Development and Support Coordinator, Community Outreach Coordinator, Sponsorship Coordinator, Membership Coordinator, and Webmaster. These positions are appointed by the board, and may be filled by board members or members in good standing.

PARLEMENTARIAN (not up for nominations this election)
The parliamentarian is a trustee to the organisation and an expert in parliamentary procedure who should sit next to the presiding officer during meetings. The parliamentarian speaks to the assembly only when requested and may provide explanations or advice, but not rulings, which are always made by the presiding officer. It will be the responsibility of the parliamentarian to stay up to date on current affairs and dealings with the organisation as well as hold a proficiency in the institutional history of the organisation in order to make sound judgments based on the good of the organisation.

The specific duties of the parliamentarian are:
1. Give advice to the President and members during meetings.

2. Inform the President of errors in parliamentary procedure if they affect the basic rights of members.

3. Give advice to members during times when there is not a meeting in process.